scan receipts
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In our modern-day and age, how are we still using paper receipts? If you are still using paper receipts you are single-handedly destroying the earth.

Just joking.

I know I know, you have a system to organize your recipients. It worked well thus far, so why change?

Sometimes change is good, especially when it can make your life easier. Utilizing receipt scanners to keep track of your business expenses will definitely make your life easier. The same as ebook readers made it easier to for us to carry to trunkload of books without having to carry it up a flight of stairs.

(Back still hurting).

A receipt scanner makes storing, organizing, and processing 10 times easier than the old way.

Here are few receipts scanners that can help you on your way.

1. Expensify

Best for: An all-around app

Apps: iOS | Android

Expensify is a cloud-based app for both iOS and Android. It’s a receipt management tool that connects with Expensify tools for expense reporting. You can use your smartphone camera to take a photo of the receipt, the app will automatically pull out the charges. From there, you can associate the charge with an expense report.

Keep in mind that sometimes the receipt scanner is unable to perfectly capture the details of your receipt. Be sure to double-check the expenses to make sure the receipt charges are added accurately.

2. Receipts by Wave

Best for: Freelancers and small business owners

Apps: iOS | Android

Receipts by Wave is a receipt tracking app that can be used by small businesses to stay on top of their receipts. It syncs with their cloud-based expense reporting software that can be accessed both on mobile and from your computer. One main perk of this tool is that you can use it for free — making this receipt scanner option ideal for small businesses and freelancers just starting out.

Your data can sync with the Wave Accounting app so you can stay on top of your spending. You can also export the data to a variety of accounting tools, such as QuickBooks and Excel, if need be.

3. NeatDesk

Best for: Bulk scanning

Turn paper documents into digital without going through your computer. This device from Neat reads and extracts information from whatever you scan. And at 24 pages per minute — it’ll read your documents faster than you can.

It can scan up to 50 pages at once and extracts important information for organized digital filing.

4. NeatReceipts

Best for: Team collaboration

Apps: iOS | Android

If you need to share your expenses with a team of people or have them reviewed by your manager, this app is for you. Its mobile app is available for iOS and Android users, and your scans are synced across devices.

Use the tool to snap a photo of your receipt, and it’s able to recognize the text and gather the details of your receipt. From there, you can create expense reports and even itemized lists.

5. Evernote Scannable

Best for: iOS users

Apps: iOS

If you’re an iPhone or iPad user, this app is for you. You can take a photo of your receipts and they’ll be added to your Evernote account. After taking a photo for your receipt, you have the ability to preview the scan, discard, and retake the photo if the first image isn’t clear enough.

The receipts will be saved to Evernote’s cloud-based app, and can be accessed online from anywhere.

6. Shoeboxed

Best for: Tax season

Apps: iOS | Android

The Shoeboxed app allows you to scan receipts and keep track of your mileage for tax reporting purposes. It also gives you the ability to specify which expenses are deductible — making it the ideal tool for tax time.

Create expense reports directly within the app and send them to your colleagues or tax preparer right from your phone.

7. Veryfi Core

Best for: Data privacy

Apps: iOS | Android

If you deal with sensitive customer data, such as medical information, this tool is HIPAA compliant. Veryfi Core gives you the ability to automate data entry of receipts and expenses. It also automates tax coding or categorization.

Your data can be accessed from anywhere, and you can collaborate with your team from anywhere at any time.

8. Smart Receipts

Best for: Custom reports

Apps: iOS | Android

Once you’ve scanned your receipts into Smart Receipts, you can create customizable PDF, CSV, and ZIP reports. It also comes with 20 different default data types (e.g. dates, price, receipt categories, payment methods, and more.)

Another unique feature of Smart Receipts is its white labeling services. With these services, your company can create a customized expense reporting app for your users or customers.

9. Vupoint ST470

Best for: An on-the-go, portable scanner

One of the best features of this scanner is its 2-in-1 capability and portability. It functions as a desktop scanner, but it also has a detachable wand you can use to scan. This wand is the perfect size to take with you on the go, and it even comes with its own carrying case.

While the Vupoint ST470 doesn’t give you the ability to connect to cloud services, it does have a micro SD card you can save your receipts to for on-the-go access.

10. Fujitsu ScanSnap IX500

Best for: A portable scanner that connects with cloud-based apps

This is a desktop receipt scanner, but it’s small enough to travel with. There’s also a wireless option, and your receipts can be uploaded into PDF, Excel, and JPEG formats.

Your data is searchable once it’s uploaded. Additionally, it can be integrated with cloud-based tools, like QuickBooks, making it easier to manage your accounting.

11. Epson Workforce DS-30

Best for: A multi-purpose portable scanner

The Epson Workforce DS-30 is a lightweight, portable scanner that allows you to scan receipts and other documents. It has auto-size detection to determine if you’re scanning a small receipt or a full-size document.

It works with Windows and Mac computers via USB. All of the text from your scans is searchable, and the files can be uploaded to your computer and cloud-based tools for easy access.

12. ABUKAI Expenses

Best for: Expense reports on the go

Apps: iOS | Android

Manage your expenses without much effort? Sounds good to me. Save your receipts with just two steps. First, take a picture of your receipt. Second, submit the receipt to save it to your phone.

The app handles processing your receipt and filing it in the expense report you’ve already set up, and reports are sent to the email address of your choosing.

13. Clear Scanner

Best for: Expense reports on the go

Apps: iOS | Android

This one is unique in that it has built-in OCR capability meaning receipt text shows up clearly transcribed and imported. Save your receipts as PDFs or JPEGs and attach to your expense reports when ready.

Clear Scanner syncs with Google Drive, Evernote, and Dropbox, so whatever expense report software you’re using, you can be sure Clear Scanner will integrate nicely.

A receipt scanner can help you go paperless and declutter your office space. Are you interested in learning more about entrepreneurship? Read about how to become an entrepreneur next.

via The 13 Best Receipt Scanners for Effortless Organization

14. Evernote

Image Gallery (3 Images)

Evernote is a general note-taking app, but the fact that it can recognize images with text makes it a useful receipt storage app too. This is especially true if you want to keep receipts recorded but don’t need to generate expense reports.

The app not only lets you take images of receipts to store, but it can also scan your gallery for images with text. Once you enable this function, Evernote will even notify you when you take a photo of a receipt with your main camera app and ask if you want to store it. The best way to sort your receipts, so that you can easily filter through them at a later stage, is to add a label specially for them.

If you need more powerful receipt management tools, you can opt for a dedicated app instead. But if you simply want to keep a record of receipts that you can easily sort through, Evernote is a useful tool that has other organizational features you can use in your daily life. Read our guide to Evernote for lots more.

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Download: Evernote for Android | iOS (Free, subscription available)

15. Google Lens/Google Photos

Image Gallery (3 Images)

There are two ways to keep your receipts organized using Google Lens—either through its integration with Google Assistant or through the Google Photos app. You can also access it a standalone app on Android, but it’s already available through the other apps, which is more convenient.

When used with Assistant, you can use the command Show me my receipts to generate a list of your latest receipts. In Android Oreo, the feature is fairly simplistic. But Android Pie is better able to recognize and sort these receipts.

You can also sort through receipts with Google Photos. Simple type receipts in your search bar and Photos will pull up any pictures of receipts.

These apps cannot generate reports for you, but they are still useful if you need to keep photos of your receipts. A major convenience is that Google Assistant and Photos are already pre-installed on many Android devices. This means you don’t need to download extra apps and can instead integrate your receipts management into an app that also manages your photos.

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If you’re looking for a way to scan your old photos, Google also has options available.

Download: Google Lens for Android (Free)

Download: Google Photos for Android | iOS (Free)

Download: Google Assistant for Android | iOS (Free)

via The Best Receipt Apps for Scanning, Tracking, and Managing …

 

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